Scheduling
that helps your salon
grow.

Customers book online – you focus fully on your craft. Automatic reminders drastically reduce missed appointments. Ready in just 5 minutes.

or
Start right away with email — 14-day free trial
Ready in 5 min
Cancel at any time
No credit card needed
Modern salon

In just a few minutes to your automated studio.

No training, no complicated IT. Set it up once – from then on your calendar fills up all by itself.

STEP 01

Create studio

Enter name, address and opening hours. Your profile is ready in 3 minutes.

3 min1-click setup
STEP 02

Set services & prices

Flexibly set services, duration and treatment prices, and assign stylists.

5 minFull price control
STEP 03

Share booking link & QR code

Use the link in your Instagram bio, on Google Maps or a ready-made QR code as a studio display.

1 clickInstantly active
STEP 04

Sit back & fill your calendar

Customers book online 24/7. Automatic email reminders cut no-shows by 90%.

24/7 autopilot0% no-shows
STEP 01

Create studio

Enter name, address and opening hours. Your profile is ready in 3 minutes.

3 min1-click setup
STEP 02

Set services & prices

Flexibly set services, duration and treatment prices, and assign stylists.

5 minFull price control
STEP 03

Share booking link & QR code

Use the link in your Instagram bio, on Google Maps or a ready-made QR code as a studio display.

1 clickInstantly active
STEP 04

Sit back & fill your calendar

Customers book online 24/7. Automatic email reminders cut no-shows by 90%.

24/7 autopilot0% no-shows

Everything your salon needs.
Nothing to hold you back.

Refined for real studio life — from the first booking in the morning to a well-earned evening off.

01 · Full focus

Peace at the chair instead of phone stress

No phone ringing with colour on your hands. Your customers simply book their preferred appointments themselves around the clock via Instagram, Google or your website.

Online booking active
Live 24/7
Balayage, glossing & cut
120 min · €165 · Friday, 14:30
0 min on the phone · Booked directly via Instagram
Appointment firmly reserved
02 · Secure revenue

Zero idle time, zero missed appointments

Forgotten appointments cost you hard cash. WhaleByte reminds your customers fully automatically before their appointment – punctual arrival without you having to phone around.

W
WhaleByte reminder
Sent automatically · 24 hrs before
"Hi Lisa! Quick reminder: your appointment with us is tomorrow at 11:00. We look forward to seeing you!"
Customer confirmed the appointment (09:32)
03 · Real time off

Clocking off finally means clocking off

No more WhatsApp DMs and paperwork after 8 pm. You lock up the salon and you're off – while new customers book free slots on their own at night.

Elena Weber
"I used to sit at the calendar every evening. Today I lock up and I'm off."
Elena W. · Studio owner
⚡Booked while you sleep:
+14 new customers

Full control over your entire business.

Experience real appointment planning at its best. Click through the modules or try the free slot directly in the interactive weekly plan.

WhaleByte Studio/cita. (weekly plan)
10 – 14 August 2026

Weekly view (10 – 14 August 2026)

Automatic assignment, buffer breaks & email reminders

18 appointments booked0 no-shows
Mon, 10 AugFull
09:00 - 10:15
Lisa Berger
Haircut & styling
✓ Email confirmed
☕ 10:15 - 10:30 Buffer break
10:30 - 11:30
Sarah Keller
Colour consultation & care
Tue, 11 AugFull
13:00 - 14:00
Marcus Becker
Initial consultation (Zoom)
✓ Email confirmed
14:30 - 15:45
Tanja Weber
Physiotherapy check
Wed, 12 Aug3 appointments
10:00 - 11:15
Jan Klose
Styling & beard
☕ 11:15 - 11:30 Buffer break
11:30 - 12:30
Elena Schmidt
Wellness & care
Thu, 13 AugFull
14:00 - 15:00
Sabine Schuster
Cosmetics & peeling
Fri, 14 Aug1 Frei
09:30 - 10:45
Julia Meyer
Complete styling
🔒 256-bit SSL encryption & automatic daily backups
Launch your own calendar in 2 minutes→

Seamlessly connected with Google.

Your Google Calendar and your business profile on Google Maps sync fully automatically in real time with WhaleByte.

✓Two-way real-time sync with Google Calendar (< 0.1s)
✓Book appointments directly from Google Maps & Google Search
✓Bookings & changes synced instantly on all your devices
Connect with Google in 30 seconds→
Beauty studio Munich
★ 4.9(142)
Studio Aura · Cosmetics & Hair
● Open · Closes at 19:00
Google Maps
📅Book an appointment online
Route
Google Calendar ⟷ WhaleByte< 0.1s live sync
Google Workspace & Calendar API
Appointments instantly in the customer's Google Calendar
✓ Verified

The backbone for modern studios & service providers

Fail-safe cloud architecture, bank-grade encryption and uninterrupted synchronisation around the clock.

WhaleByte performance & sync/Live calendar sync
Real-time sync cluster
Uninterrupted three-way sync via bidirectional WebSocket connections.
Google Calendar
REST & webhooks
✓ 34 ms
Instant appointment entry when a customer books, without manual refreshing.
Microsoft 365 & Outlook
Graph API v1.0
✓ 41 ms
Perfectly avoids clashes with your private Outlook appointments.
Apple Calendar (iCloud)
CalDAV push stream
✓ 39 ms
Direct haptic notifications on your Apple Watch & iPhone.
AI
AI-ready for the future

Ready for the AI future.

Use the full power of the latest artificial intelligence. WhaleByte makes your studio future-proof from day 1 – from autonomous occupancy optimisation to intelligent appointment automation.

100% future-proof • The full power of modern AI

Modern. Intuitive. Up to date.

Modern, tidy design that anyone on the team can use from minute 1 without technical know-how. And your customers book in seconds with 1 click – for an up-to-date experience and more new customers.

100% frustration-free • Noticeably more customers
1-CLICK
Intuitive, no training needed
0%
0% COMMISSION GUARANTEE

100% your margin.

No more booking portals charging up to 20% commission per new customer and fees for every appointment. With WhaleByte you pay a fair, fixed monthly price – with no deductions. No matter how many customers book: 100% of your revenue stays in your till.

€0 booking fee • 0% commission • Full control of your customers

Loved by owners. Valued by customers.

★★★★★Rated by real studio owners

Hair salons, barbershops and beauty studios share how WhaleByte has changed their day-to-day.

⚡ −85% no-shows
★★★★★

"We used to have forgotten appointments or last-minute cancellations almost every day. Since WhaleByte, all customers get an automatic reminder 24 hours in advance. Our no-shows have dropped almost to zero – saving us real money every month."

Sarah Lindner
Sarah Lindner
Owner, Atelier Glanz & Schnitt (Cologne)
Salon with 5 staff members
☕ +5 hrs saved / week
★★★★★

"Finally no more chaos at reception. Customers book their slot straight from Instagram and the calendar blocks itself automatically – no overlaps, no double bookings. My barbers start every day relaxed because everything just works."

Denis Covic
Denis Covic
Founder, The Heritage Barber Club (Hamburg)
Team with 4 barbers
✨ +35% bookings via Instagram
★★★★★

"More than half of our new customers book in the evening between 8 and 11 pm via Instagram, long after we've closed. Those used to be lost customers – today the calendar fills up all by itself."

Elena Weber
Elena Weber
Owner, Aura Skin & Kosmetik (Munich)
Aesthetic & beauty studio

What does a no-show really cost you?

Set the sliders to your situation – and see instantly how much revenue you lose to missed appointments and how many hours you waste on the phone.

Weekly appointments:40 appointments
Average price per appointment:€65
REVENUE SAVED
+€624 / month

Calculated on a no-show rate reduced by up to 85% through automatic email reminders.

FREE TIME GAINED
+13 hours / month

Saved by eliminating annoying phone calls at reception.

Simple plans with no hidden costs

Flexible monthly cancellation. No setup fee.

Solo practitioners

cita. Solo

Perfect for solo practitioners, single salons & practices with 1 practitioner.

€24.99 / mo. plus VAT
Flexible monthly cancellation
Included services:
✓ 1 bookable calendar
✓ Free reception & team access
✓ Unlimited 24/7 online bookings
✓ Google & Outlook Calendar live sync (two-way)
✓ Smart working hours, breaks & holiday blocks
✓ Automated email confirmations & reminders
✓ Digital customer records & treatment history
✓ Flexible monthly cancellation
Most popular choice
For studios & duos

cita. Duo

Ideal for 2 practitioners, partnerships & salons with a trainee or partner.

€44.49 / mo. plus VAT
Flexible monthly cancellation
Everything in Solo, plus:
✓ 2 bookable calendars (owner + 1 practitioner / trainee)
✓ Free reception access (1 included)
✓ Individual shift plans & working hours per practitioner
✓ Separate Google & Outlook sync for both calendars
✓ Pro features: own studio logo & brand colours
✓ Email designer & automated no-show protection
✓ Extended customer history & treatment notes
✓ Flexible monthly cancellation
For salons & teams

cita. Team

The best choice for growing teams and salons with up to 5 staff members.

€79.49 / mo. plus VAT
Flexible monthly cancellation
Everything in Duo, plus:
✓ Up to 5 practitioners included (+€9/mo. plus VAT for each additional)
✓ Free reception access (1 included)
✓ Multi-staff shift planner & holiday manager
✓ Smart staff routing (automatic practitioner assignment & occupancy)
✓ Own Google & Outlook calendar connection per staff member
✓ Own logins, roles & permissions (e.g. without financial access)
✓ White label & branding (full studio customisation)
✓ Priority VIP support & personal onboarding
✓ Flexible monthly cancellation

All prices shown are in euros net plus statutory VAT (19%).
This offer is aimed exclusively at business customers, salons, studios and freelancers (B2B).

Still have questions?

Here you'll find quick answers on the most important topics. If you have a specific question, our team is always there for you.

Support live now

Our team of experts is also happy to help you set up your calendar directly by email.

Write to us directly
Is setup complicated, or do I need technical knowledge?

No, not at all. WhaleByte is 100% optimised for hectic studio life. You can operate everything easily from your smartphone, tablet or laptop. You add your personal booking link to Instagram, Facebook, Google or your existing website with just two clicks. If needed, our free setup service helps you by phone or WhatsApp.

Is there a long minimum contract term?

Complete flexibility for your studio: all our plans can be cancelled monthly. There are no setup fees or hidden costs. If you choose annual payment, you get 2 months free.

Can each staff member manage their own calendar and working hours?

Yes, absolutely. On the Team plan, each team member gets a personal login with an individual profile, their own working hours, breaks and holiday settings. Everyone sees only what is relevant to them, while you as the owner keep an eye on the whole studio.

How secure are customer data and notes in WhaleByte?

Security and confidentiality are our top priority. All data – including customer notes, formulas and appointment histories – is protected to the latest security standards with 256-bit encryption and automatically backed up daily in secure data centres.

Can I easily import my existing customer data?

Yes, gladly! Our support team helps you switch and imports your existing customer records (e.g. from Excel, Phorest, Treatwell or other systems) quickly, securely and completely free of charge.

Your calendar runs. Your phone stays quiet. You focus on your work.

Set up in 2 minutes. No setup fee. Flexible monthly cancellation. Start now with cita.

Get in touch
cita.
From €21.99 / mo. plus VAT